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Request & Document Management System using Laravel & Vue.js
Upwork • , US • Remote
Posted on: 2nd March, 2025
Employment Type: CONTRACTOR
Job Description
This system is designed to streamline request handling and document distribution within an organization. It allows structured departmental hierarchy with departments and sub-departments while providing role-based access control.
Roles:
Admin:
Manages departments and sub-departments.
Assigns users to departments and sub-departments.
Approves, rejects, or returns requests with comments and attachments.
Distributes approved requests to specific departments and sub-departments.
Tracks user activity on documents (views, duration, and access history).
Schedules document removal after a certain period (e.g., 3 years).
Archives documents and controls access.
Viewer:
Can only view distributed documents.
Cannot download, extract, or modify documents.
Workflow:
Account Assignment:
When a new account is created, it is assigned to a department (and optionally a sub-department).
If the department has no sub-departments, the account is directly assigned to the department.
Request Creation & Processing:
Users create requests, filling out pre-made input fields and uploading files.
A special “Other” option allows users to add custom input fields.
Requests are sent to specific accounts within departments/sub-departments.
Assigned users review the request and can:
Approve → The request is officially issued and distributed.
Reject → The request is returned to the creator with comments and possible file uploads.
Modify → Return the request with required changes.
Request Statuses:
Pending: Request is sent and awaiting response.
Returned: Sent back to the request creator for modifications.
Issued: Request is approved and officially distributed.
Document Management & Distribution:
Documents are structured as folders (departments) and subfolders (sub-departments).
Users can navigate within their assigned department’s folder to view documents.
Admins control document visibility to specific departments and sub-departments.
Admins can schedule removal or archive documents.
Tracking & Security:
Admins can track who accessed a document, how many times, and the duration.
Viewers can only view documents but cannot download, copy, or extract data.
Roles:
Admin:
Manages departments and sub-departments.
Assigns users to departments and sub-departments.
Approves, rejects, or returns requests with comments and attachments.
Distributes approved requests to specific departments and sub-departments.
Tracks user activity on documents (views, duration, and access history).
Schedules document removal after a certain period (e.g., 3 years).
Archives documents and controls access.
Viewer:
Can only view distributed documents.
Cannot download, extract, or modify documents.
Workflow:
Account Assignment:
When a new account is created, it is assigned to a department (and optionally a sub-department).
If the department has no sub-departments, the account is directly assigned to the department.
Request Creation & Processing:
Users create requests, filling out pre-made input fields and uploading files.
A special “Other” option allows users to add custom input fields.
Requests are sent to specific accounts within departments/sub-departments.
Assigned users review the request and can:
Approve → The request is officially issued and distributed.
Reject → The request is returned to the creator with comments and possible file uploads.
Modify → Return the request with required changes.
Request Statuses:
Pending: Request is sent and awaiting response.
Returned: Sent back to the request creator for modifications.
Issued: Request is approved and officially distributed.
Document Management & Distribution:
Documents are structured as folders (departments) and subfolders (sub-departments).
Users can navigate within their assigned department’s folder to view documents.
Admins control document visibility to specific departments and sub-departments.
Admins can schedule removal or archive documents.
Tracking & Security:
Admins can track who accessed a document, how many times, and the duration.
Viewers can only view documents but cannot download, copy, or extract data.
Responsibilities
- This system is designed to streamline request handling and document distribution within an organization
- It allows structured departmental hierarchy with departments and sub-departments while providing role-based access control
- Manages departments and sub-departments
- Assigns users to departments and sub-departments
- Approves, rejects, or returns requests with comments and attachments
- Distributes approved requests to specific departments and sub-departments
- Tracks user activity on documents (views, duration, and access history)
- Schedules document removal after a certain period (e.g., 3 years)
- Archives documents and controls access
- Users create requests, filling out pre-made input fields and uploading files
- A special “Other” option allows users to add custom input fields
- Approve → The request is officially issued and distributed
- Users can navigate within their assigned department’s folder to view documents
- Admins control document visibility to specific departments and sub-departments
- Admins can schedule removal or archive documents
Requirements
- Can only view distributed documents
- Cannot download, extract, or modify documents
- Admins can track who accessed a document, how many times, and the duration
Upwork
Technology
Job Type
CONTRACTOR
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